The landscape of video conferencing software has evolved dramatically over the past few years, and 2025 marks another milestone in how organizations, educators, and individuals connect virtually. With remote work, hybrid collaboration, and digital events becoming the norm, choosing the right video conferencing platform is more important than ever. Today’s leading solutions not only provide reliable video and audio quality but also integrate advanced collaboration tools, AI-powered enhancements, and strong security features to meet the growing demands of businesses and end-users alike. This article explores the best video conferencing software in 2025, highlighting their advantages, limitations, and unique strengths to help you make the right choice.
Here are the best video conferencing apps today:
TrueConf
This unified communications platform allows you to hold time-unlimited conferences for up to 1,000 participants at a time, with top-notch video and sound quality. It offers rich collaboration capabilities, e.g. slideshow, desktop and file sharing, chat, polling, recording, that greatly facilitates remote teamwork and boosts efficiency of video-based workflow. Video calls can be both scheduled and hosted on the fly, while users can seamlessly join the session from the convenient device thanks to cross-platform native apps for all major OS.
TrueConf self-hosted video conferencing system for enterprises creates end-to-end encrypted space for reliable virtual communication, both online and offline. No intruder can violate privacy of user sensitive data thanks to multilevel data protection and on-premises file storage on local servers.
Advantages
• The server solution works on both Windows and Linux OS
• Comes with all the features available in the free version
• Capable of hosting high-definition video meetings for up to 1,500 participants
• Seamlessly integrates with a variety of IT infrastructures
• Operates autonomously within closed networks
• Artificial intelligence-based features: intelligent noise suppression, background blur and replacement, and smart meeting transcription
• The free plan allows up to 1,000 online users. All the same features as in the paid version are included.
Disadvantages
• Initial setup and connectivity can be difficult as the solution requires deployment on your own server, which can be problematic without specialized knowledge.
Zoom
This is one of the most used video conferencing platforms, the popularity of which literally shot up during the pandemic. Its basic plan allows two users to communicate 24 hours a day, but group video calls of 3 or more participants are limited to only 40 minutes. Once the 40-minute limit is reached, the meeting ends automatically and participants must rejoin if needed. This time limit can be inconvenient for longer business meetings.
Zoom offers lots of great collaboration features, e.g. screen sharing, virtual background, whiteboard, polling, and many others. This software solution is cloud-based which means that user personal information is stored online, therefore, it is potentially vulnerable to third-party access. In the past, Zoom has been associated with incidents where reused credentials from other services were used to access accounts, sparking discussions around platform security. Thus, security-conscious users should pay attention to another vendor.
Advantages
• To record a meeting, you need to be the presenter of the meeting or be permitted by the presenter
• Corporate chat
• Zoom AI Companion automatically records discussions, highlights key moments, and provides an instant translation feature in 36 languages
• Maximum number of participants on screen 49
• Users can join Zoom conferences or webinars from their web browsers
• Zoom has a marketplace with more than 1,500 integrations in categories such as analytics, broadcasting and streaming, CRM, and some of the most popular platforms.
Disadvantages
• Security issues – Zoombombing. This occurs when uninvited guests hack into a conference guest link, connect to it, and disrupt meetings with their disruptive behavior or by sharing inappropriate content
• There is a free version, with limits of up to 100 participants and 40 minutes.
Jitsi
This is a scalable open-source software for online communication that allows up to 75 participants to join a cal (Public instances support up to 75 participants, but self-hosted deployments can scale beyond this limit depending on infrastructure). It successfully operates on web browsers and mobile devices, with no account needed. Additionally, top features of HR Software often include communication and collaboration tools, fostering team connectivity and engagement.
However, Jitsi Meet lacks digital collaboration tools and flexibility to empower teamwork and effectively manage remote teams. For example, screen sharing is only available if Jidesha extension is configured, text chatting is possible in a web conference, and for telephone dial-in to a conference user needs to set up Jigasi. And all the information shared during your video meeting is wiped when the session is over. Therefore, this platform is inconvenient for corporate use, but for personal conversations or educational purposes it’s just right.
Advantages
• Meeting recording and storage (Recording is available via Dropbox integration; custom deployments may support server-side recording with additional setup.)
• There is no paid version. The maximum number of meeting participants is 100
Disadvantages
• Cannot work in browsers that do not support WebRTC
• File sharing isn’t natively supported; users typically share external links via chat, which is cleared after the session ends
• Deployment will require the assistance of a technician
• The maximum capacity of a group conference layout is 25 on a screen.
Google Meet
Few haven’t heard of this video meeting tool that is available to every user of Gmail, YouTube or other Google products. It allows you to host virtual events for up to 100 attendees, and communicate 1 hour for free. Guests can join online calls from their PCs via any existing browser, as well as from Google Meet app on mobile devices.
Google Meet offers quite sufficient collaborative toolkit: screen sharing, whiteboard, live captions, layout customization, saving call recordings to Google Drive, and many others. Recording, noise cancellation, breakout rooms, attendance tracking, and advanced moderation tools are available with Google Workspace subscriptions. A stable and high-speed internet connection is recommended to ensure optimal performance, particularly for large meetings.
Advantages
• To start a conference, it’s not necessary to download an application, only have a Google account
• AI-powered features include real-time captions and background noise cancellation.
• Google Meet integrates with Google services, such as Calendar, Gmail, and Drive.
• Meeting recording and storage
• Google Meet allows for gatherings of up to 100 participants for a maximum duration of 60 minutes, with no constraints on one-to-one mobile video calls.
Disadvantages
• To join meetings from mobile devices, users must download the app.
• Meeting recording, storage, and minutes are available in the paid version.
GoToMeeting
This web-conferencing app, LogMeIn’s flagship product, has won recognition from thousands of businesses worldwide for its reliability, high level of personal data security, and advanced collaboration capabilities. It supports all major platforms, both desktop and mobile, providing remote teammates with flexible workflow organization.
The Professional plan supports up to 150 participants and starts around $14 per organizer per month, depending on region and billing cycle. There are basic features you’d expect from a business-oriented UC platform, which includes screen sharing, meeting recording, your own dial-in conference line, unlimited meeting time, and many others.
Advantages
• The platform integrates with various business tools (Outlook, Office 365, and Google Calendar, etc.)
• Recording an online conference. If necessary, record and save a video meeting in the cloud or locally
• GoToMeeting offers a 14-day free trial of a video conference with up to 4 participants
Disadvantages
• Chat is available during meetings, but there is no persistent team messaging outside scheduled sessions.
RingCentral Video
RingCentral is a cloud-based business communications platform that offers a wide range of tools for voice, video, messaging, and collaboration. The free plan allows up to 100 participants for meetings lasting up to 50 minutes. Participants can instantly join the meeting via web browser with no app preinstalled, as well as switch an ongoing session between desktop and mobile devices with one click.
RingCentral delivers a full-fledged collaboration experience: users can share files, jointly manage tasks, enable closed captioning or virtual background, and record important moments (In the free version, cloud recordings are retained for up to 7 days.). With advanced host controls, it is possible to lock the meeting from outsiders, mute participants. Multiple concurrent meetings can be hosted with the appropriate licensing and organizers.
Besides, this software solution integrates with Google Workspace, Microsoft Teams, and Office 365, providing telecommuters with the flexibility for organizing remote workflows.
Advantages
• AI-powered features, such as meeting transcriptions, meeting summaries and highlights. The cloud service has built-in tools for collecting analytical data
• Includes integrated team messaging tools as part of the broader RingCentral ecosystem.
• RingCentral offers integration with Google/Outlook calendars to synchronize appointments.
Disadvantages
• Layout capacity is not high compared to other vendors – one screen displays 16 participants.
Lifesize
This cloud-based video conferencing technology is especially popular with US users. The free plan (if available) supports up to 8 participants for 40-minute meetings, but current availability may vary. Guests can seamlessly join the meeting from any convenient device or by clicking personal join link.
During a video conference, participants can share their screens, show slides, and instantly record necessarper day information during online communication, which is encrypted by default. After the event, conversations can be continued via one-on-one or group chat in a meeting room. Thus, Lifesize is a good choice for daily small team coordination and e-learning.
Advantages
• The free plan allows you to connect up to 8 users for up to 40 minutes
• AI-based capabilities. Supports transcription of 15 languages
• It integrates into the most popular platforms such as Microsoft Outlook and Google Calendar.
• Corporate messenger.
Disadvantages
• Advanced features such as large meetings, multi-language transcription, SIP/H.323 room system integration, and extended cloud storage are reserved for paid subscriptions.
• The default tile view displays up to 13 participants per screen, with higher capacity available in enterprise plans.
Webex
Cisco’s Webex Meetings is a cloud-based tool for online meetings, recognized for its dedicated cloud infrastructure. It offers a customized VDI client for virtualized setups.
Available on Windows, macOS, Linux, Android, iOS, and web browsers.
Users enjoy collaborative task coordination, seamless screen sharing, and simultaneous document editing. Moreover, it features an AI-powered digital meeting assistant and facilitates integration with corporate SMTP servers (e.g., using the correct AT&T email settings) for enhanced functionality.
Advantages
• You can store recordings of important meetings in the cloud or locally
• There’s an AI assistant that minutes your meetings and highlights important aspects.
• Webex offers live translated captions during meetings in supported languages, though in-chat message translation is limited.
• There is a free version with a meeting duration of up to 40 minutes and up to 100 participants.
Disadvantages
• Repeated prompts to install Webex Meetings
• Web access sometimes prompts repeated app installation suggestions, especially after clearing cookies or switching browsers.
• Gallery view supports up to 25 simultaneous video tiles.
BlueJeans
BlueJeans is a cloud-based platform known for its compatibility across all devices, including smartphones and tablets, as well as PCs, laptops, iOS, and Android devices. It even offers a drawing board feature.
BlueJeans distinguishes itself through its utilization of Dolby Voice technology, which diminishes background noise and automatically modifies volume levels according to the speaker’s voice. This capability is accessible even in the free plan. Furthermore, users with premium subscriptions can benefit from collaborative whiteboard features and video call transcription services.
Advantages
• As of 2024, BlueJeans by Verizon has been discontinued and is no longer available for new users.
• The maximum number of visible participants on the screen is 25
• Meeting recordings and storage in the cloud
• Integration with corporate calendars: Outlook, Google Calendar, Lotus Notes, CommuniGate.
Disadvantages
• Chat functionality is limited to active meetings; no persistent team messaging is provided.
• No AI-powered capabilities.
Conclusion
Video conferencing tools in 2025 go far beyond simple online calls — they have become complete collaboration ecosystems designed to streamline teamwork, safeguard communication, and enhance productivity. From open-source flexibility with Jitsi to enterprise-ready solutions like TrueConf, Microsoft Teams, and Webex, users now have a wide range of platforms tailored to different needs and budgets. Whether you prioritize security, large-scale scalability, or seamless integration with your existing workflow, the right platform can make virtual collaboration as effective as face-to-face interaction. Ultimately, the best choice depends on your organization’s goals, technical requirements, and user preferences — but with the options available today, there has never been a better time to build meaningful connections online.
